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Develop
pre-qualification documents, follow up and confirm company is
accepted in Client’s list of service suppliers.
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Receipt
of enquiry, review of Client’s commercial, contractual and
technical requirements.
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Management
of enquiry from receipt through to contract award, including
arranging and supervising the activities and participation of all
department needs for the proposal effort.
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Preparation
and issue of sub-contractors information, and formal written bid
submittals to sub-contractors and preparation of cost estimates.
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Obtain
review, comments and qualifications to Client’s commercial and
contractual conditions from legal advisor.
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Ensure
accurate and economic costing of tenders and assessment of risk
including competition/market trends.
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Ensure
that sub-contractors commercial and contractual proposed conditions
are on a back-to-back basis with Client’s, to mitigate Company
risks and liabilities.
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Prepare
and update technical qualifications and risk registers. Ensure
sub-contractor technical risk is managed in line with Company
procedures.
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Develop
the proposal strategy, the type of response, scope of work and
proposal themes.
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Identify
key problem areas as proposal develops; review problems &
proposed solutions with Business Development Manager.
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Ensure
that the proposal is fully compliant with the Client’s
requirements.
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Where
this is not possible, identify alternatives and obtain management
approval for these.
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Carry
out a consistency check to ensure that the scope of services is
fully defined in the proposal write up and that the words are
consistent with the basis of the estimate/budget.Arrange and lead
proposal reviews with senior management, prior to submission,
highlighting the proposal strategy, execution plan, schedule, risks
and liabilities.
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Ensure
all agreed actions from the senior management review are
incorporated into the final proposal document and ensure that the
proposal document is safely and timely delivered to Client.
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Manage
and organize responses to client clarification requests after bid
submission, maintaining senior management informed as necessary.
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Negotiate
terms and conditions of proposals with Clients and sub-contractors
to achieve best commercial position with minimum exposure to risk.
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Upon
award of contract, review client contract to ensure all negotiated
and mutual accepted commercial, contractual and technical conditions
are covered under the contract.
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Obtain
final review and comments on contract from legal advisor, if
necessary, prior to signature.
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Conduct
lesson learned seminar post submission and post award/loss with all
parties involved in the preparation of the proposal including
sub-contractors